Settings Overview

Configure your FabWise account — how time is tracked, how shifts are scheduled and reviewed, your team's structure, devices, and company details.

Why it matters

Your settings control how FabWise records time, when shifts get flagged for review, and how your shop is organized. Getting them right upfront means less manual work later — shifts auto-approve correctly, schedules generate automatically, and your time records are clean for payroll.

FabWise captures accurate time records. It does not calculate pay or enforce labor law — your payroll provider (ADP, Gusto, QuickBooks, etc.) handles pay classification and compliance.

Where to find it

Path: Admin > Settings
Who can change it: Account admins
Tabs: Overview, Time Tracking, Scheduling, Labor Codes, Quote Templates, Devices, Company, Billing

What you'll see

Settings are organized into tabs by what they control. Most have sensible defaults — you only change what's specific to your shop.

Overview

Your setup checklist and account health. When you first set up FabWise, this page guides you through what's needed (add your team, create departments, set up schedules, pair a kiosk). Once configured, it shows an account health check that flags anything misconfigured.

Time Tracking

A read-only summary of how FabWise tracks time: meal breaks (defined on the schedule, confirmed at clock-out, deducted from gross hours), personal time (tapped at the kiosk for mid-shift departures, rounded and deducted), and time rounding (clock times rounded to your configured interval — set on the Scheduling tab).

Scheduling

The operational hub for your shift workflow:
- Time & Pay — clock-time rounding interval and pay-period setup
- Shift Review — the thresholds that decide which shifts get flagged vs. auto-approved
- Shift Settings — e.g. the maximum shift duration before a shift is auto-ended
- Departments, Schedules, and Shift Types — your team's structure and the schedule templates shifts generate from

See [Schedules](scheduling.md) for the full scheduling workflow.

Labor Codes

The codes workers tag their time to, used for job costing and payroll export.

Quote Templates

Reusable templates for the quotes and estimates you send customers.

Devices

Kiosk device pairing. Each kiosk terminal is paired to your account with a device code.

Company

Your business information — name, address, and contact details.

Billing

Your subscription and billing details.

What to do

First-time setup (recommended order)

Company — enter your business details
Scheduling — set your rounding interval (15 min is standard) and pay-period setup, then create Departments, Schedules, and Shift Types
Devices — pair your kiosk tablet
Users (Admin > Users) — add your workers with PINs and roles

Ongoing adjustments

Shift review thresholds: if too many shifts are flagged, loosen the Shift Review thresholds on the Scheduling tab
Schedules: update when shifts change seasonally or you add weekend work
Departments: add as your shop grows

Common questions

Q: Can I change settings after we start tracking time?
A: Yes. Settings changes apply to future shifts. Past shifts keep the settings that were in effect when they were processed — so it's safe to adjust without retroactively changing anyone's records.

Q: Does FabWise calculate overtime or enforce break laws?
A: No. FabWise captures accurate time records — who worked when, breaks taken, time by labor code. Your payroll provider classifies overtime and handles labor-law compliance from those records.

Q: What happens if I misconfigure something?
A: FabWise validates settings — you can't enter values outside the allowed ranges, and the Overview account health check flags combinations that don't make sense.

[Schedules](scheduling.md)
[Managing Users](managing-users.md)
[Shift Approval](shift-approval.md)
[Time Rounding](../time-tracking/time-rounding.md)

Last updated: 2026-05-25