Change Orders

Revise an accepted quote when the job changes — without losing the original.

Why it matters

Scope changes after a customer says yes. A change order is the clean way to revise the contract: it keeps the original quote on record, captures the new terms, and becomes the live contract once the customer accepts it. Your billing and totals follow the change automatically.

How it works

You start a change order from an accepted job, edit the lines to reflect the new scope, and issue it. The customer accepts it the same way they accepted the original quote. Once accepted, the change order becomes the job's live contract and the previous version is marked superseded. If the new total is lower than a deposit the customer already paid, FabWise issues a refund for the difference automatically.

Where to find it

Page: the Quote tab of a job
Path: Jobs > (open a job) > Quote
Who can see it: account owners and admins

The change-order actions appear once a quote is accepted.

What you'll see

Starting one

On an accepted job you can begin a Change order draft. Edit the lines to match the new scope, then select Issue change order.

Accepting it

An issued change order shows an Accept change order action. Accepting it makes the change order the live contract and marks the prior version Superseded.

After acceptance

The accepted change order reads Accepted; the quote it replaced reads Superseded. Your job total updates to the new contract.

What to do

Start a change-order draft, edit the lines, and issue it.
Have the customer accept it (or accept it on their behalf if they've signed off).
If the change lowers the contract below a paid deposit, FabWise creates the refund — no extra step.

Common questions

Q: Does a change order undo the original quote?
A: No. The original stays on record as superseded. Nothing is deleted.

Q: Does revising the contract move the job backward?
A: No. The job stays where it is in production. Only the contract changes.

Q: What happens to a deposit if the scope shrinks?
A: If the new total is below the deposit already paid, FabWise issues a refund for the overpayment automatically.

[Deposits](deposits.md)
[Final invoice](final-invoice.md)

Last updated: 2026-05-21