Final Invoice

Bill the accepted contract, with any paid deposit already subtracted.

Why it matters

When the work is done, you bill the customer once. The final invoice is the single billing document in FabWise. It shows the full contract, subtracts the deposit the customer already paid, and leaves the balance due — so there's no second invoice and no manual math.

How it works

The final invoice is built from the accepted contract. It captures the contract total and the deposit you collected at the moment you generate it, so the balance due stays the same even if anything changes later. You can email it, mark it paid, or void it — all from the job's quote page.

Where to find it

Page: the Quote tab of a job
Path: Jobs > (open a job) > Quote
Who can see it: account owners and admins

The billing action appears once a quote is accepted.

What you'll see

Generating it

A single Generate invoice button. Selecting it creates the final invoice — the contract total, the deposit paid subtracted, and the balance due.

After it's generated

The invoice shows Email invoice, Mark invoice paid, and Void invoice. Email it to the customer, mark it paid when payment arrives, or void it if you need to start over.

On the job

The job's workflow shows the invoice number and its state — Generated, Sent, Paid, or Voided.

What to do

Generate the invoice when the job is ready to bill.
Email it to the customer, then mark it paid when the money arrives.
If you need to redo it, void it and generate a new one.

Common questions

Q: Is there a separate invoice and final invoice?
A: No. There is one billing document — the final invoice.

Q: Does the invoice show the deposit?
A: Yes. It shows the contract total, the deposit paid, and the balance due.

Q: Can I bill before the customer accepts the quote?
A: No. The final invoice bills the accepted contract, so a quote has to be accepted first.

[Deposits](deposits.md)
[Change orders](change-orders.md)

Last updated: 2026-05-21