Why Was My Shift Flagged for Review?
When something about your shift needs a supervisor's attention, FabWise flags it for review instead of auto-approving it. This keeps your pay accurate.
Why it matters
Most shifts are straightforward — you arrive on time, work your hours, take your break, and leave. These shifts are auto-approved and ready for payroll. But sometimes something unusual happens: you're significantly late, you take personal time, you work an unscheduled shift. When that happens, your supervisor needs to see the shift before it's processed for pay.
This isn't a punishment — it's a quality check. Your supervisor reviews the shift, confirms the times are correct, and approves it. Then it goes to payroll.
How it works
After your shift is completed, FabWise automatically runs a series of checks. Each check returns one of two results:
- OK — no action needed
- Review — your supervisor needs to look at this
If ANY check returns "Review," the entire shift is flagged. Your supervisor sees exactly which check triggered the flag and why.
What triggers a flag
| Reason | What happened | Example |
|---|---|---|
| Very late arrival | You started your shift well past your scheduled start | Scheduled 8:00, started 8:45 |
| Very early departure | You left well before your scheduled end | Scheduled until 4:00, left at 3:15 |
| Personal time taken | You took personal time during your shift | 30-minute appointment mid-shift |
| Unscheduled shift | You worked a shift that wasn't on the schedule | Came in on your day off |
| Missed shift | You were scheduled but didn't show up | No shift-start recorded |
| Overtime needs approval | You worked enough past your scheduled hours to need a supervisor's sign-off | Scheduled 8h, worked 9.5h |
| Meal break not taken | A meal break defined on your schedule wasn't recorded | Worked the shift without the scheduled meal break |
| Abandoned break | You started a break but never ended it | Started lunch, forgot to clock back in |
What doesn't trigger a flag
Minor time differences within the rounding window are automatically handled. If your shift starts at 8:00 and you start their shift at 8:05 with 15-minute rounding, that's "on time" — no flag, no question.
Where to find it
As a worker
- Kiosk: You won't see the flag at shift-end. Your shift completes normally.
- Workstation > My Shifts: A flagged shift shows a yellow "Pending Review" badge. You can see which checks triggered it.
As a supervisor
- Admin > Shifts: Flagged shifts show an amber "Review" badge in the status column.
- Admin > Shift Detail: The full shift detail shows:
- Review Reasons — exactly what triggered the flag, in plain language
- Time Summary — scheduled vs actual times
- Break Summary — breaks taken, skipped, or missed
- Approve / Override & Approve button
What to do
If you're a worker
Nothing. Your shift was recorded accurately. The flag just means your supervisor will review it before payroll. If you know why (you were late, you took personal time), that's expected.
If you're a supervisor
- Go to Admin > Shifts and filter for "Needs Review"
- Click on the flagged shift
- Read the Review Reasons — they tell you exactly what triggered the flag
- Check the Time Summary — are the actual times correct?
- Click Approve to confirm the times and send to payroll
- Or click Override & Approve if you need to adjust the times
Common questions
Q: Will a flagged shift affect my pay?
A: Not by itself. The flag just means your supervisor reviews it before payroll. Once approved, it's processed normally. The times recorded are your actual times.
Q: I was only 10 minutes late — why wasn't it flagged?
A: Minor lateness within the rounding threshold is auto-approved. The system only flags significant deviations that your supervisor should know about.
Q: Can I see what checks were run on my shift?
A: In the Workstation, you can see the review status and reasons. The full inspection detail is visible to supervisors in the Admin panel.
Q: My shift was flagged but everything was normal — why?
A: Check the review reason. Common surprises: an unscheduled shift (you weren't on the schedule that day), or personal time was recorded that you may not remember taking.
Related
- [How Time Rounding Works](time-rounding.md)
- [Personal Time](../kiosk/personal-time.md)
- [Reviewing & Approving Shifts (Supervisors)](../admin/reviewing-and-approving-shifts.md)
Last updated: 2026-05-25