Set Up a Workstation Tablet (iPhone or iPad)

The iPhone/iPad steps for setting up a worker's Workstation tablet. You (the supervisor) do this once, then hand the tablet over — no Apple ID, no passkey, no sign-in for the worker.

Why it matters

A Workstation tablet belongs to one worker. You set it up from the admin console and deliver a ready-to-use device — the worker just opens the app and starts working, with no login. This is the iPhone/iPad-specific version of [Set Up a Worker's Tablet](set-up-a-tablet.md).

What you need

The worker added in FabWise with Scheduling/time tracking on and Workstation access, on the Professional plan.
An iPhone or iPad on Wi-Fi, running iOS/iPadOS 16 or newer (Settings → General → Software Update if older).

Step 1. Install the app on the tablet

Add the Workstation app to the home screen so it opens full-screen — see [Install the Workstation App on iPhone or iPad](install-iphone-ipad.md). (One minute; you can also do this right after Step 3.)

Step 2. Generate the setup code

In the admin console, open the worker's profile → Devices tab.
Under Workstation, tap Set up tablet. A QR code appears (good for 24 hours, single use).

Step 3. Scan it on the tablet

Open the Camera app on the iPhone/iPad and point it at the QR code — a yellow notification slides down; tap it to open in Safari. (Or tap the Copy link in the modal and open it in Safari on the device.)
The device opens a confirm screen showing the worker's name. Check it's the right person.
Tap Set up this tablet. It's now bound to that worker and opens straight to their dashboard — no sign-in.

Step 4. Hand it over

Give the device to the worker. They unlock it with whatever its own lock screen uses (Face ID, Touch ID, or passcode — set in Settings); FabWise adds no separate sign-in.

Replacing or reassigning a tablet

Broken or lost? Set up a new device for the same worker (steps above). The old one is cut off automatically.
Different worker? Generate the new worker's QR and scan it on the same device — it re-binds and the previous worker's access on it ends.
Cut a device off now? Settings → Devices → Workstation Tablets (or the worker's Devices tab) → Revoke. It stops working on its next tap and drops to the setup screen.

No work is ever lost when a device is replaced — everything is saved on FabWise's servers, not on the device.

Troubleshooting

The QR code won't scan

Hold the camera 6–12 inches from the code, fully inside the frame.
Screen glare? Tap Copy in the modal and open the link in Safari on the device instead.

"Invalid or expired"

The code is single-use and expires after 24 hours. Tap Set up tablet again for a fresh one.

"This user doesn't track time"

A Workstation tablet is for a worker who tracks time. Turn on Scheduling for them on their profile first, then set up the tablet.

Where to find it

Workstation URL: https://workstation.fabwise.app
Where you set up tablets: each worker's Devices tab in the admin console
Setup code validity: 24 hours, single use

[Set Up a Worker's Tablet](set-up-a-tablet.md)
[Install the Workstation App on iPhone or iPad](install-iphone-ipad.md)
[Your First Day on Workstation](your-first-sign-in.md)